Create Output Format

When you select an Output Format type on a regular Batch Upload or Batch Input, you have the option of creating a new format with report parameters of your choice. To create a new format, click the Create button on the Batch Entry Settings screen to open the Create a New Output Format screen.

Default settings provide output for the following record types:

• FLIS Data
  — Segment A
  — MCRL (Master Cross Reference List)
• Vendor Info (CAGEs referenced in MCRL)
  — MLC (Management data)
  — MLC Phrase Statements
  — MOE Rule (Seg B)
  — Technical Characteristics (Seg M/V)
• Procurement History
  — Vendor Info (CAGEs ref'd in Proc. History data)

 To define the parameters of your format

1. Enter a unique format name in the Format Name field that identifies the output type, such as Wrench NIINs.
2. Select an Output Type from the pull-down menu. These options are the same as the Output Format options.
3. Select the format options that define your format layout in the For Delimited Output fields. The fields are
   a)  Col. Names in First Row - Place a check in the check box to create a header for each of your columns.
   b)  Field Delimiter - Enter a delimiter that will separate the fields in your records, such as a comma, single quote, double quote, or I bar (located on the back slash key of your keyboard).
   c)  Record Delimiter - Enter a delimiter character in this field if you want your format to break somewhere besides the default carriage return/line feed that occurs at the end of each record.
4. Select a Data Selection from the pull-down menu. The Data Selection option allows you to select the data items and sections you want to include on your report. If no Data Selections exist, you must create one. To create a data selection list, click the Create button to open the Custom Report screen and select your data items.
   Note: To edit the items in an existing Data Selection list, click the Edit button to open the Custom Report screen and select your data items.
5. Enter a description of that identifies the data sets, and then click OK to save the format parameters.